Booking page for barbershops

More than a booking page: barbershop bookkeeping in one calendar

A barbershop runs on more than appointments. Behind every chair there are receipts for the accountant, blades and pomade on the shelf, regulars whose cut you need to remember and a question at month end: did the shop actually earn money? In Klendr all of this hangs off the same calendar, so a finished appointment already counts towards your books, stock and reports.

• Accounting and invoices — a PDF invoice with VAT goes to the client automatically after the cut, with a due date if he pays later. At month end you download all invoices as CSV and a PDF archive for your accountant, plus deposits from Stripe. Klendr hands over clean paperwork, while the actual books are still kept by your accountant. Invoices and deposits.
• Inventory management — razor blades, neck strips and disinfectant are written off per service through a material recipe, and pomade, clay and beard oil sold at the counter leave stock through the invoice. When the last tins of matte paste run low, you get an email.
• Client records — one card per client with every visit, service, amount spent, no-shows and your notes: guard numbers, where the fade starts, beard shape, sensitive skin. The client base can be exported any time.
• Analytics and reports — revenue per barber, material costs, profit, hours worked, busiest days, top services and top clients. Barbershop analytics.
• Booking and reminders — the online booking page, SMS reminders and deposits are part of the same system, not separate tools.

Why a barbershop needs online booking

A barber’s day is built from short slots. Ten or twelve cuts back to back leave no time to answer DMs, and every message you skip between clients is a chair that may stay empty tomorrow. Most men decide on a haircut late in the evening, open your profile and want to see a time right now — not wait for your reply in the morning.

With an online booking page the client sees only real free times, chooses the service and books in four steps, without an app or an account. You finish the fade in front of you while the calendar fills itself. Walk-ins still work: add them to the same calendar in a few taps, and the system never lets two bookings land on the same minute.

Barbershop booking system: what is included

Everything a barber needs during a working day sits in one place, on the phone or on the computer at the front desk.

• Haircut and beard in one booking — the client adds both services, and the calendar blocks their total time automatically. See the booking page.
• Exact durations — 20 minutes for a buzz cut, 45 for a skin fade, 30 for a beard: slots follow the real length of each service, so there are no dead gaps between clients.
• A calendar for a packed day — day, week and month views, breaks, days off and holidays; drag an appointment to move it. Colours by service show at a glance where the beard trims are. More about the calendar.
• Reminders — a confirmation by email right away and a reminder the day before by email and SMS, in the client’s language. How notifications work.
• Google and Apple Calendar sync — your bookings show up in the calendar you already use on your phone.

One page for the shop, a choice of barber for the client

In a barbershop people come to a person, not just to an address. On the Team plan the shop gets one shared booking page: the client picks the barber he trusts, sees that barber’s services and free times, and books. Someone who does not mind who cuts him simply takes the first free slot.

Every barber keeps his own hours — one works mornings, another closes at nine in the evening, a third comes in only on weekends. Alternating A/B weeks and schedules for single dates cover shifts that change. The owner sees the shared calendar, each barber sees his own day, and if the shop has two locations, every booking lands at the right address.

No-shows eat the day’s takings

With 40-minute slots, two missed clients mean almost an hour and a half of lost work, and on a Friday evening that time could have gone to someone who wanted in. Most no-shows are plain forgetting, so the reminder the day before does most of the job.

The client can move or cancel the booking himself from the link in the email, and the slot goes straight back to the page for somebody else. For late evening and Saturday slots you can ask for a deposit online via Stripe: it is paid when booking and refunded if the client cancels.

Regulars every two to four weeks

A sharp fade lasts two or three weeks, and a beard needs shaping just as often. Regulars open your permanent link klendr.me/yourname — saved in their bookmarks, your Instagram bio or your Google profile — and book their usual barber in under a minute, without a single message. When the week still has gaps, you can send an email to all clients, a chosen few or everyone who speaks one language, and point them to the free slots. The client base shows when each of them was last in, what he usually takes and what you noted about his cut.

Revenue and load analytics show which days are packed and which hours stay empty, so you can move a break, open an early slot or add a barber where it really pays off.

Sample barbershop price list in Klendr

Clients see your menu exactly like this when they book. The duration matters as much as the price: it decides how many clients fit into one day.

Prices are typical for Baltic barbershops; you set your own services, prices and durations.

How to launch online booking for your barbershop

1. 1
   Create an account

   Sign up in two minutes and choose your page link, for example klendr.me/yourbarbershop. No card is needed for the 14-day trial.

2. 2
   Add services with durations

   Enter cuts, fades, beard work and shaves with their real length and price. Group them so the client finds the right one fast.

3. 3
   Set working hours

   Add the days and hours for every barber, the lunch break and days off. Use A/B weeks if shifts alternate.

4. 4
   Invite your barbers

   On the Team plan, add the barbers to the shared calendar and assign each of them his own services.

5. 5
   Put the link in Instagram and Google

   Add the link to your Instagram bio, Google profile and WhatsApp, and print a QR code for the front desk.

Barbershop booking FAQ