Booking page for piercing studios

More than piercing studio booking: invoices, stock and clients in one place

A piercing studio always sells two things at once: a quick procedure and a piece of jewellery that stays in the client’s ear for years. So every visit touches money, stock and a client record. In Klendr these are parts of the same calendar, and the evening admin shrinks to a glance.

• Accounting and bookkeeping — a helix plus an upgraded titanium labret go onto one PDF invoice with VAT, which can be sent automatically after the visit with a due date. At month end you export all invoices as CSV and a PDF archive for your accountant; Klendr prepares the documents, the bookkeeping itself stays with them. Invoices and deposits
• Inventory management — attach the materials to each service: one needle, one cannula, a pair of gloves and an aftercare sample per piercing. Every booking writes them off, jewellery sold through an invoice leaves stock too, and a low-stock email arrives before you run out of 1.2 mm labrets.
• Client records — one card shows every piercing a person has had, jewellery size and material, downsize dates, missed appointments, what they paid and your notes, such as a nickel sensitivity. The whole client base can be exported.
• Analytics and reports — revenue, spending on jewellery and consumables, profit, hours worked, the busiest days and your top piercings and clients. Analytics
• Online booking and reminders — the booking page, SMS reminders and an optional deposit feed the same records instead of living in a separate tool. Booking page

Why piercing studio booking software beats walk-ins and DMs

A piercing takes minutes, but the questions around it take hours. Which jewellery do you have in titanium, can I come on Saturday, how much is a daith, can my 16-year-old come with me? While you are marking a placement or changing gloves, the phone rings and Instagram messages stack up. By the evening half of those people have booked somewhere else.

A booking page answers the routine part for you. The client sees every piercing with its price and duration, chooses a free time and gets a confirmation by email. Walk-ins still work: you see the gaps in the calendar and fill them, and nobody who booked ahead waits behind a queue at the door. Put the link in your Instagram bio, Google profile and on a QR code at the counter.

A calendar made for 10- and 20-minute appointments

Piercing days are a mosaic of short visits. In Klendr every service has its own length, so a lobe piercing takes 15 minutes, a tragus or helix 20, an industrial 30 and a jewellery change or downsize 10. Clients can book two piercings in one visit, for example both lobes plus a helix, and the time adds up by itself.

Give the downsize its own service. A few weeks after a cartilage piercing the swelling goes down and the long healing bar needs to be swapped for a shorter one. When that visit is bookable online, clients come back on time instead of putting it off, and the 10-minute slot fits neatly between two longer bookings.

Breaks, days off and holidays go straight into the calendar. If you pierce only on certain days, or open on one extra Sunday before the holidays, set a schedule for those exact dates.

Jewellery stock that does not run out on a busy Saturday

Nothing ruins a booking like telling a client that the 8 mm titanium labret in their size is gone. Klendr has a stock section where you keep jewellery by type, material and size, together with needles, cannulas, gloves and aftercare spray.

Set a minimum for each item and you get an email when the stock drops below it, so you reorder before the weekend rush.

Young clients, parental consent and client notes

Most studios have their own rules for clients under 18, often a parent who comes along and signs consent. Klendr does not replace your paperwork, but it helps you communicate the rules before the visit. Write them in the service description or on your booking page, for example "Clients under 16: only with a parent and ID", so families know before they come.

In the client base you keep notes for every visit: which piercing, jewellery size and material, that a parent was present and the form is signed, a nickel sensitivity, when the downsize is due. Record only what you need for the work. Next time you open the appointment, everything is there.

What a piercer gets in Klendr

Open it on the studio tablet at the counter, on your phone between two piercings or on a laptop at home; an Android app is also in Google Play.

• Booking page — klendr.me/your-studio with every piercing, photos of healed work and only free times; no app or account for the client. How the booking page works
• Calendar — day, week and month views, drag and drop, a colour per service and protection against double bookings. Calendar
• Reminders — email confirmation right away, email and SMS reminder the day before in the client’s language, with a link to move or cancel the visit. Notifications
• Deposit or no-show fee — one setting for the whole account through Stripe: a percentage charged at booking, or a saved card charged only if the client does not show up. Payments
• Studio team — on the Team plan several piercers share one calendar and one booking page, even across two addresses.

Example price list of a piercing studio in Klendr

This is how a piercing menu looks on your booking page. Short, accurate durations let you fit more visits into the day without a queue.

Prices are an example with basic titanium jewellery; you set your own services and prices.

How to open online booking for a piercing studio in 5 steps

1. 1
   Sign up

   Create an account and get 14 days free without a card. Add the studio name, address and language. Start here

2. 2
   List your piercings

   Add each piercing with its duration and price, group them by ear, face and body, and create a separate jewellery change service.

3. 3
   Fill in the stock

   Enter jewellery by type, material and size, plus needles and aftercare, with a minimum for each item.

4. 4
   Write your rules

   Put age rules, ID requirements and aftercare basics in the service descriptions and on the booking page.

5. 5
   Share the link

   Add klendr.me/your-studio to Instagram, Google and WhatsApp, or embed booking on your site with the WordPress plugin.

Questions about piercing studio booking software