Booking system for beauty salons

More than online booking: beauty salon accounting, stock and analytics in one system

Behind every salon appointment there is more work: an invoice, a few grams of colour or gel base, a client card and a line in the monthly report. Klendr ties all of it to the booking itself, and the owner sees the whole business — every master, every direction — on one screen.

• Accounting and invoices — after the visit a PDF invoice with VAT and the salon’s own details goes out automatically with a due date and late-payment interest. At month end you export all invoices as CSV and a PDF archive for your bookkeeper, plus the Stripe deposits. Klendr does not replace accounting software, but your accountant gets clean documents. See invoices and deposits.
• Inventory management — one shared stock for the whole team: hair colour and developer, gel polish, brow tint, wax, disposable towels. Give each service a material recipe, and every manicure or root colour writes off its share by itself. Retail shampoo or hand cream is sold through the invoice, and the low-stock email arrives before a packed Saturday.
• Client records (CRM) — one card per client across all masters: who cut her hair, who did her nails, how much she paid, whether she missed a visit, plus notes such as a colour formula or a gel allergy. Export the base any time.
• Analytics and reports — revenue, material costs, profit and hours worked per master, busy and quiet days, top services and top clients. You see whether another nail technician would pay off. More in analytics.

One calendar for every master and every direction

In a salon with five or six chairs, the paper book at reception stops working the moment two people phone at once. The hairdresser keeps her clients in Instagram, the nail technician in WhatsApp, and the administrator spends the morning stitching it all together. Double bookings and forgotten clients are the result.

With the Team plan everyone works in one shared calendar. Each master has their own column with their own working hours, breaks and days off, and the administrator sees the whole day at a glance: who is free at 14:00, where a 30-minute gap can take a brow correction, which chair stays empty on Thursday morning.

A master who works only Tuesdays and Fridays, or alternates weeks with a colleague, sets that once — A/B weeks and schedules for specific dates are built in. The salon page then shows exactly the hours that person really works.

A salon page where clients choose the master

Your salon gets one link, klendr.me/yoursalon, for Instagram, Google and the QR code at the door. The client opens it, picks a direction — hair, nails, brows, skin — then a service, and then either a specific master or simply the first free time.

Each master is assigned only the services they actually do. The colourist is not offered for a pedicure, and a new junior stylist can start with simple cuts while complex colour stays with senior staff. Several services fit into one booking, so a manicure followed by a pedicure, or a cut followed by a blow-dry, is booked in one go.

Confirmation and reminders go out automatically in the client’s language, and the link in the email lets the client move or cancel that visit without phoning reception. See how the booking page works.

Several addresses and an administrator role

If the salon has a second location, add it as another address. A master can be linked to one address or to both — for example, city centre on Mondays and the suburb studio on Thursdays — and clients see the right address in the booking and in the confirmation.

The owner does not have to do everything. An administrator can run the calendar, clients and invoices for the whole salon, while the owner stays the super admin of the account. The owner can also take bookings personally if she still works at a chair herself.

Klendr features for beauty salons

Everything works in the browser on a phone or computer and in the Android app — at reception, at the chair and at home.

• Shared calendar — day, week and month views across all masters, colours by service, drag-and-drop between times, protection from double bookings. More in the calendar.
• Reminders by email and SMS — a confirmation right after booking and a reminder the day before, in the client’s language. Details in notifications.
• Deposit or no-show fee — one percentage for the whole salon, paid through Stripe at booking or charged only if the client does not come. See payments.
• Email campaigns — send free December slots to all clients, or only to Russian- or Finnish-speaking ones, with an unsubscribe link.
• Website embed — put the salon booking on your own site with the WordPress plugin, Wix, Shopify or Tilda.

Sample beauty salon price list in Klendr

A multi-service salon menu as clients see it on the booking page. Each line has its own duration, and that decides which master and which time a client is offered.

Prices are examples for the Baltic region; every salon sets its own.

How to launch online booking for a beauty salon in 5 steps

1. 1
   Create the salon account

   Sign up at signup — 14 days free, no card — and choose the Team plan for several masters.

2. 2
   Add directions and services

   Group services into hair, nails, brows and skin, with honest durations, prices and photos.

3. 3
   Invite your masters

   Add each master, set their working hours and assign only the services they do. Add a second address if you have one.

4. 4
   Turn on reminders and deposits

   Reminders run automatically; connect Stripe if the salon wants a deposit or a no-show fee.

5. 5
   Publish the salon link

   Put klendr.me/yoursalon in Instagram and Google, print a QR code for the entrance and embed it on your website.

Beauty salon booking system: frequent questions